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Better Billing Practices and a Stronger Bottom Line
Elite Billing Manager provides a variety of specialized tools focused solely on improving the billing processes of professional services businesses. The system includes a variety of
advanced features focused specifically in areas where information can traditionally get "bogged down" in the billing process, including time entry, bill editing and bill processing.
Billing Manager eliminates bottlenecks and improves invoicing efficiency for reduced billing cycle times.
Managing the Time Entry Process
"Getting the time in" is a constant area of concern for service professionals. To make this process as easy and painless as possible, Elite Billing Manager includes built-in time entry
capabilities. Elite also offers several other time entry options so firms can choose the appropriate time entry solutions for each user type within their organization:
- Elite Standard Time and Expense Entry - a built-in component of Elite Billing Manager that provides users attached to either a local or wide area network with a fast and efficient means of entering time and expenses.
- Elite TimeTrax - a fully featured time and expense entry system that can operate as a standalone system or in conjunction with Elite’s financial and practice management solutions. Entries can be made while users are connected to the network or working offline. This is particularly helpful for professionals who want to enter information while traveling. When users reconnect to the main system, a simple synchronize function uploads entries for billing purposes.
- Elite Web-based Time and Expense Entry - an entry method that offers the ease of use, intuitiveness and minimal maintenance of a browser-based interface. Time and expense entry is available from any Internet connection and is a built-in component of the Elite WebView thin-client platform.
- Elite Wireless Time and Expense Entry - enables users to enter time and expense information from Palm Pilot, Blackberry and RIM wireless handheld devices.
Flexible time entry options enable billable professionals to go about their daily routine whether in-house or traveling, while still reporting their time in an efficient and timely
manner. The faster that time is billed to clients often has a direct impact on the collectibility of the time and can have a dramatic effect on the profitability of the entire firm. Elite’s time entry solutions feature task-based billing, allowing specific lists of task codes to be assigned to individual files and validated during the time entry process. Information can then be easily grouped by task codes on bills, providing clients with customized billing statements.
Paperless Bill Processing that Creates Cash from Time
Elite Billing Manager provides powerful and innovative pre-bill editing capabilities to streamline bill editing and processing efforts, including the following:
- Single-screen interface with in-cell spreadsheet-style editing that facilitates fast and convenient revisions.
- Powerful write-up/-down function that provides a variety of credit allocation methods.
- Comprehensive integration with retainer and trust systems, which enables cash to be applied during the billing process.
- Extensive split-billing capabilities, which enable fees to be apportioned among multiple parties.
- Work-in-process time entries that can be included or excluded without rerunning the pre-bill process.
- Complete spell check, global search and replace, and other text-editing functions.
Elite further improves the efficiency of the billing process with event-driven reporting and notification tools that automatically monitor the system for problems or missing entries
and deliver email notifications to responsible parties when:
- Time sheets are missing or have not been entered by
timekeepers.
- Clients have not been billed within a specified timeframe.
- Accounts receivable limits have exceeded a defined
threshold.
- Work-in-process balances have exceeded a budget
threshold.
Professional Quality Bills - Produced Automatically
Creating billing packets is a task that can drain an organization’s resources. Elite Document Studio is provided as an integrated component of Elite Billing Manager to produce and distribute bills and other documents faster than traditional methods.
Elite Document Studio provides the ability to automatically format documents into a wide range of document types and styles including billing packets, reports and other business deliverables. Document Studio offers flexible document formatting and distribution options. Documents can automatically be produced in Word, Word Perfect, Excel, Adobe PDF or HTML format and can be distributed to network printers, via email, fax or delivered to network locations. For clients who require a hard copy of disbursements, users can automatically print scanned images of original invoices from Elite’s fully integrated imaging solution. All of these advanced features enable firms to streamline bill processing and deliver the right information to clients, resulting in improved customer satisfaction and reduced collections time and effort.
Contact Thomson Elite to put the power of Elite Billing Manager to work in your organization today. Please complete this sales request form or call us at (323) 642-5200.
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