The Business Case for Moving ProLaw and Your Entire Firm to the Cloud

Consumption-based Economy

Remember those days when you used to sit around the table to discuss a project with your value-added reseller (“VAR”) about upgrading your operating system and servers and would get a huge quote that would have to be budgeted, discussed, and approved? Well, those days are behind us. I wonder how many consumers still back up to an external hard drive versus simply hitting a button to get more storage on demand in the Cloud for peanuts. In this consumption-based economy, it is imperative the law firms not only consider but prepare an action plan on how they will migrate their firm to the Cloud.

Addressing Your Cloud Fears

During the sales, I have heard several objections like “Cloud is not secure,” “My firm does not want data leaving our premises,” or my personal favorite that “If I cannot see the server, the data is not safe.” It is natural that the term cloud itself brings uncertainty and loss of control, since you have to trust someone to host your data. However, an onsite computer network is just as vulnerable to breach of data as having data hosted on the Cloud. At a recent ILTA User Conference, an auditing firm shared how they were able to penetrate a law firm’s info security by simply throwing some USB flash drives marked “Executive Salary” but loaded with backdoor software in the parking lot only to find a couple to be plugged into the work computers. Additionally, an internal audit found many workstations with passwords in drawers and behind keyboards and keys to locked cabinets that were readily available. The point here is that your security’s weakest link is the untrained user, and regardless of where your data resides, the firm will be at risk of loss of data either knowingly or unknowingly without proper training. Having said that, cloud providers are able to easily provide cutting edge security technologies like encryption and multi-factor authentication which are typically cost prohibitive or expensive to implement by most law firms.

Applications and Integrations

Each law firm is unique in the type of law they practice and the applications they use to run their practice. Many times, there are deep integrations between applications like the marriage between ProLaw and the Office (Word, Excel) Suite, etc. All these integrations, installations, and upgrades can be painful, costly, and time consuming for internal IT staff who are already short staffed. By moving all the applications away from the desktop to the server environment, a law firm can gain tremendous efficiency, cost savings, and standardization. Additionally, rolling our BYOD initiatives will be a piece of cake without compromising data security and confidentiality.

Commoditization of Hardware and Software Services

Today, one can provision a cloud environment in less time than it would take a VAR to do a quote for all the equipment to build or upgrade your datacenter. Why purchase when you pay for the best infrastructure and “pay by the hour” while meeting all the compliance and security requirements? The fact is that the Cloud is pushing cloud providers like us to innovate and offer more valued added services while leveraging other commodity offerings like Infrastructure as a Service (IaaS), Office 365, etc.

Working Higher Up on the Stack

Onsite IT is asking for help. I have heard many times that they wish all the stuff was in the Cloud so that they can focus on end users and projects that actually add value to the firm like eDiscovery, Document Management, security, and compliance rather than planning another Exchange and Server Migration.

ProLaw Speed and Performance in the Cloud

ProLaw is the workhorse for most firms. However, for many firms the speed at which it responds remains an issue on occasions due to poor network configurations, hardware, and many other factors. For many firms considering using ProLaw in the Cloud, it is a pleasant surprise to see it open in under 10 seconds with all the integrations. In most instances, it leaves them spellbound. The answer is that when you are launching ProLaw you are doing so directly on the server with SSD hard drives and negligible latency, and hence the increase in performance. Typically, when running it locally, you are left to rely on the speed of your local computer, configuration in general, as well as the age of your server equipment and operating systems.


LevelCloud is a cloud hosting provider for ProLaw. It can host a firm’s entire network, including all applications, and deliver it securely and cost-effectively to any mobile device. The company also provides value added services such as managed IT services, email archiving, spam filtering, exchange hosting, and more, offering a turn-key cloud solution at a fixed monthly cost. Click here for more information.

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