THOMSON REUTERS ELITE
stay connected facebook twitter blog.thomsonreuters.com YouTube LinkedIn
Exchange eNewsletter
Exchange • Fall 2014 > Tips and Tricks

Tips and Tricks

The following are tips and tricks to help when using Elite software products.

3E

3E Account Payable

Link a Voucher to a Manual Check

  1. From the Voucher Maintenance process, click Add.
  2. Select a Payee.
  3. Validate default information from the Payee.
  4. Enter Invoice Date, Number and Amount.
  5. Select the Prepaid button.
  6. Select the Bank Account of the manual check.
  7. Assign the Check Number used for the manual check.
  8. Click OK.
  9. Populate the Direct to GL or Voucher Cost child forms.
  10. Click Update and Release.

Direct to GL Voucher

  1. From the Voucher Maintenance process, click Add.
  2. Select a Payee.
  3. Validate default information from the Payee.
  4. Enter Invoice Date, Number and Amount.
  5. Type the Invoice Information in the Voucher Direct GL child form.
  6. Click Update and Release.

Client Cost Voucher

  1. 1. From the Voucher Maintenance process, click Add.
  2. 2. Select a Payee.
  3. 3. Validate default information from the Payee.
  4. 4. Enter Invoice Date, Number and Amount.
  5. 5. Type the Invoice Information in the Voucher Costs child form. This will create a cost card to be billed on a matter.
  6. 6. Click Update and Release.

Void a Check

  1. From the Check Maintenance process query for the desired check.
  2. If the check has not be reconciled through the bank reconciliation process select the Void Check checkbox.
  3. If the user would like to reverse the associating vouchers select the Reverse Vouchers checkbox.
  4. Populate the Void Date and Void Reason fields.
  5. Update and Release.

Void a Range of Checks

  1. From the Check Void By Range process query for the Bank Account associated to the check or group of checks to void.
  2. Populate the Void Date.
  3. Query for the Beginning and Ending check numbers to void.
  4. Select a Void Reason.
  5. If the user would like to reverse the associating vouchers select the Reverse Vouchers checkbox.
  6. Click Update and Release.
 
 

Enterprise

Changing an unfinalized time or cost card batches period

This can be very helpful when a time/cost load is performed, but and all the entries were loaded into the wrong period (batch).

*The steps below are for time, but the same process can be taken for costs.

To modify the period on an UNFINALIZED time/cost batch, follow the steps below:

  1. Navigate to Billing Manager > Time* > Modify Batch Period.
  2. Enter the batch number to be modified. Once entered, the other fields are displayed as read-only.
  3. The original period** will populate in the period field. Modify the period to the new period.
    Note: The period** must be open for time.
  4. Click OK.
    Note: No confirmation message will display. To verify, run a Batch Table report.

Tip: This function can also be used to delete all the entries in the batch at once (by clicking on the Delete button in the Modify Batch Period window).

**Period: A time/cost card can be moved to a batch where the Batch End date is greater than or equal to the transaction date. However, a transaction cannot be moved to an earlier period. For example, a time/cost card dated 09/01/12 can be moved to period 1012. A record dated 10/15/12 cannot be moved to 0912 (assuming that the periods have calendar month-end dates).

For more information, see KB article 74015.
 

Design Gallery

 

For more tips and tricks, visit the Knowledge Base at kb.elite.com. If you have a tip or trick you would like to see in upcoming issues or you were able to use one or more of the tips and tricks above, please contact Jillian Loustaunau.