Elite Enterprise: Accounts Payable

Setting Up a Vendor's Default Voucher Location through a Vendor UDF

Many vendors maintain one location for invoices and payments. To save time and increase efficiency, instead of filling out the voucher location field each time you route payments to the same location, set up the default voucher location for each vendor.

Step 1:   Create the Vendor UDF

• Go to Billing Manager > Setups > Other > User Defined Fields.
• In the Select UDF Type window, select VN Vendor.
• Enter the information in the following fields:
  1. Field Name (such as VLOC)
  2. Relative Line Number (this is the row line number where the UDF field will appear in the User Defined Fields tab in the Vendors module)
  3. Field Label (such as Vendor Location)
  4. Field Type (use Character)
• Select Validation List.
• In the Query field, use the location query.
• Click the Save button to save the changes.

Step 2:  Set the default location on the vendor

• Go to Accounts Payable Manager > Vendor.
• Enter a Vendor ID, and then click on the User Defined Fields tab.
• Query for the Vendor Location to default on the voucher.
• Click Save to save the changes.

When you create a new voucher for the vendor, the voucher location will default to the location you defined in Step 2.

ProLaw: Back Office

Credit Hard Costs Adjustment

ProLaw generates a Credit Hard Costs Adjustment when you void a hard cost check witha billed transaction that has been written up or down.

When a hard cost check is voided, if the transaction is still WIP, it is deleted. If the transaction has been billed, a negative transaction is generated to credit the client.

If the hard cost transaction has been written up or down (the extended amount does not equal value), the negative transaction is generated for the amount actually billed (extended amount), and a posting is made to the hard cost adjustment account for the difference between the value and the extended amount of the original transaction.

3E: Invoice Management

Setting up nontaxable items in Elite 3E

There are three ways you can setup nontaxable items in 3E

• Leave the tax code NULL on the timecard/cost card. No tax is charged and the item will not show up on any tax report.
• Create a No-Tax tax code. The entries will be marked as having no tax and you can report on them. These entries will show up on a tax report.
• Create a Tax Code and a Tax with a 0 rate. In this case, the entries will be marked with this code and 0 tax will be created, but the software will write out tax journal records so the entries will show up on tax reports.