Records Management

Streamline and Automate Records Processing

3E provides records management capabilities that automate and standardize file creation, tracking and review to improve efficiency and speed information access across your firm. You can easily create and maintain an effective online records retention and disposition solution that eliminates the need to manually enter single records and matches your firm’s unique requirements and processes. Intuitive and Web-based, 3E’s records management features enhance productivity, deliver important matter information, reduce risk, and streamline manual processes.

With 3E, you gain a single powerful solution for managing physical and electronic files, including email messages, attachments, and DMS files. You can automate records entry, standardize file creation, set up specific defaults and restricted role-based accesses, and streamline the circulation process.

3E’s records management capabilities are delivered through a sophisticated, yet easy-to-use infrastructure originally certified by the U.S. Department of Defense under the 5015.2 standard and assures compliance with internal policies and external regulations for retention and disposition.

Key Features

Easily manage both physical and electronic files stored on local or network file systems, document management and email systems. Electronic files are declared as records in 3E and are managed according to the specified retention schedule, review and disposition functions. Automated retention review and disposition functions can be applied to both physical and electronic files.

Records management features can easily be adapted and configured to match your firm’s records entry processes, filing, and organization systems.

  • Administrative files can be easily tracked
  • Quick Add and Bulk Add features enable rapid entry of new records, eliminating the need to manually enter records one-by-one
  • Built-in configurable workflow processes automate file creation, circulation, retention review and disposition.
  • Default behaviors and setups can be defined at the system, firm, office, role, or individual user levels
  • Record categories can filter to specific matter types, DMS files, email messages and attachments
  • Bar code masking, misfile identification behaviors and label and security options can all be configured

Firms can define which types of files to track and the associated file hierarchy. The traditional submatter, folder, insert, record (document) hierarchy can be adjusted to fit each firm’s structure and processes.

Keeping track of circulated files is an ongoing challenge for firms. 3E provides in-depth tracking, auditing, and inventory features that allow you maintain control over the file circulation process. When setting up records, users can set multiple origins for a file, and can easily track the status of a file and view its circulation and modification history.

Multiple retention schedules and workflows can be set up to meet the needs of various file types or jurisdictions. Firms can specify different baselines that contribute to the master schedule and define custom scheduling triggers, records holds, email notifications, and vital records reviews.

3E features a robust role-based security infrastructure that offers item specific protection at all levels in the database. Firms can create as many roles as desired, access to records can be restricted to specific groups or individuals, and comprehensive audit controls help you keep track of all changes to a record.

Contact your account representative by completing the Information Request Form at the top of this page or by calling +1 800-977-6529.